AMENDED BYLAWS OF OBUKAN JUDO DOJO, INC.
An Oregon Corporation
The membership of the Corporation shall be confined to any individual who is an amateur athlete, coach, trainer, manager, administrator, or official active in the sport of Judo. Individuals who do not qualify for membership in the categories listed above may nevertheless be associated with and be recognized by the Corporation, through its Board of Directors, by virtue of their current or past activities in the affairs of Judo or of the Corporation.
ADMISSION OF MEMBERS
All amateur athletes, coaches, trainers, mangers administrators or officials active in the sport of Judo shall be entitled to membership in this organization. Applicants shall be accepted into membership upon payment of the appropriate dues and an affirmative vote of the executive Committee.
BOARD OF DIRECTORS
Section 1. The Corporation is governed by a Board of Directors.
Section 2. The members of the Board of Directors shall be selected
without regard to race, color, religions, national origin, or sex.
Section 3. The Board of Directors has the power and authority to:
(a) Elect the officers and program directors of the corporation and remove the same for cause, by a two-thirds (2/3) vote of its members, and fill vacancies that may exist among the officers and the Executive Committee;
(b) Enact, revise, amend or repeal the Articles of Incorporation and the Bylaws, as provided herein;
(c) Admit members
(d) Receive and review the reports of the Executive Committee and of all other Committees or other persons concerning the activities of the Corporation or matters in which the Corporation may be interested;
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(f) Assume original and appellate jurisdiction, upon notice to those involved, in any matter where, in the opinion of two-thirds (2/3) of the Board members, the best interests of the Corporation will be served thereby, and the decision of the Board of Directors, after a full hearing of those involved who wish to be heard shall be final and binding unless the procedures provided for in Article XI are invoked within (60) days. The Board shall have the power to appoint from among its members of from other sources a hearing body of not less than 3 (3) members to conduct the hearing and make the necessary finding, including the necessary action to be taken, and make recommendation to the Board of Directors.
(g) By a two-thirds (2/3) vote remove from office on thirty (30) days written notice any member of the Board of Directors who, by neglect of duty or by conduct tending to impair usefulness as a member of the Board, shall be deemed to have forfeited the position;
(h) Provide for, collect and expend dues or funds of the Corporation;
(i) Call regular and special meetings of the Board of Directors and of the Executive Committee and fix the time and place for holding all meetings not fixed by these bylaws;
(j) Appoint or approve permanent committees and subcommittees form its own members and from other persons or entities associated with the Corporation;
(k) Approve the rules, procedures, regulations, schedules and activities of the committees and subcommittees of the Corporation;
(l) Take such other action as is customary and proper on behalf of the Corporation, and be responsible for conducting all the affairs and business of the Corporation, be vested with all powers of the Corporation, and have authority to act on all organizational matters.
Section 4. Amendments: These bylaws may be amended when necessary by two-thirds majority of the board of directors. Proposed amendments must be submitted to the Secretary to be sent out with regular board announcements, at least 10 days prior to a regularly called meeting.
Section 5. The Board of Directors may, while retaining its responsibility, delegate power and authority to officers and/or committees and subcommittees, and others associated with the Corporation.
Section 6. There shall be an annual meeting of the Board of Directors of the Corporation and there shall be held and election at said annual meeting for officers whose terms shall be for a period of 2 (2) years. The officers shall be the President, Vice-President, Secretary, Treasurer, and Legal Advisor.
Section 7. The officers shall be eighteen (18) years of age or over.
Section 8. The officers shall take office at the annual meeting at which elected and shall serve for a term of two (2) years. An officer may be reelected to serve for successive terms of office.
Section 9. At least once every year the Board of Directors (through its President) shall make available a report to all members of the Corporation of the financial position and activities of the Corporation. Said report shall have the approval of two-thirds of the votes of the Board of Directors.
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Section 1. The Board of Directors shall hold the following regular meetings each year;
(a) An annual meeting to be held in the month of January.
Section 2. The Secretary shall give written notice of the time and place of each meeting to each member of the Board of Directors at least sixty (60) days prior to the meeting.
Section 3. An agenda shall be prepared prior to each annual meeting and semiannual meeting by the President. Any member with an agenda item included in the President’s agenda shall submit it to the President at least forty-five (45) days before the date of the meeting. Any item not so placed on the agenda shall require the approval of a majority of the Board of Directors for Consideration at a meeting.
Section 4. Credentials
(a) The officers of the Corporation shall act as a Committee on Credentials to determine the qualifications of each voting member, to be seated at a meeting, and the votes possessed as a voting representative. Only duly certified voting representative shall be seated.
(b) Interested persons may, upon the discretion of the President, be allowed to attend a meeting as observers, but shall have no right to be heard, unless extended the privilege of the floor. The President, due to insufficient space, nature of a proposal, or in order to conduct an orderly meeting, may order a meeting closed.
Section 5. A quorum at meetings of the Board of Directors shall be obtained if those seated are authorized to cast at least fifty percent (50%) plus one (1) vote of the total votes of the Board.
Section 6. The order of business at all meetings of the Board of Directors shall be as follows:
(a) Roll Call of the Board of Directors and seating of the Directors;
(b) Reading, correction and adoption of Minutes of preceding meeting;
(c) Reports of Officers
(d) Reports of Committees;
(e) Unfinished business;
(f) New business;
(g) Resolutions and Orders;
(h) Election and installation of Officers (when appropriate); and
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Section 7. In the event of a dispute, the latest edition of Robert’s Rules of Order shall govern the proceedings at all meetings of the Corporation.
Section 8. Special Meetings.
(a) The Officers shall have the power to call special meetings of the Board of Directors for good and sufficient cause;
(b) The President shall determine the time and place for special meetings with due regard to the convenience of the members of the Board of Directors;
(c) Notice of special meetings shall be sent by the Secretary at least fifteen (15) days in advance of said meetings. The notice shall specify the reason for calling the meeting. No business shall be transacted at special meetings that is not embraced within the scope of the reasons specified in the notice, unless consideration of such business if first approved by three-fourths (3/4) of the vote of the total vote of the Board of Directors.
DUTIES OF OFFICERS
Section 1. The President shall be the chief executive officer and shall preside at all meetings of the Board of Directors. The President shall be, ex officio, a nonvoting member of all committees and shall perform such duties as may be assigned by a vote of the Board of Directors and shall also have those powers prescribed in the Articles of Incorporation and the Bylaws. The President, through the appropriate committee, shall coordinate all internal functions of the Corporation.
Section 2. The Vice President shall perform the duties of the President in case of the Presidents absence or inability to act. The Vice President shall discharge such other duties as may be assigned by the vote of the Board of Directors.
Section 3. The Secretary/Treasurer of the Corporation shall also be the Secretary/Treasurer of the Board of Directors. The Secretary shall keep the seal and the records of the Corporation; supervise the taking, making and distribution of minutes; attend to the publication of official reports; attest documents; and perform such other functions as usually pertain to the office. A copy of the minutes of each meeting shall be sent by the Secretary to the Board of Directors within forty five (45) days of the conclusion of a meeting. The Secretary/Treasurer shall have charge of the funds and books of account of the Corporation. The Secretary/Treasurer shall receive and deposit the funds of the Corporation in such bank or banks as shall be designated by or under the authority of the President and the Secretary/Treasurer acting together. The Secretary/Treasurer shall render an annual financial report to the Board of Directors and such special reports as may from time-to-time be called for.
Section 4. The Board of Directors may obtain an audit by an independent certified public accountant. Should such an audit, in its discretion be advisable.
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VOTE BY MAIL OR ELECTRONIC MAIL
The provisions of Article XII of the Articles of Incorporation allowing for vote by mail or electronic mail are hereby adopted as part of these Bylaws. There shall be voting by proxy. If voting by proxy is allowed, said proxy shall be in writing and submitted to the Secretary/Treasurer in advance of the meeting.
The Board of Directors shall establish committees. One such committee shall be a Tournament Committee. Other committees such as Promotions Committee, Facilities Committee, Teaching Committee, and Special Event Committee may be established by the Board or any other committee which to the Board seems wise and prudent.
DUES, FEES AND ASSESMENTS
Section 1. The Board of Directors shall have the power to set and collect from the members, all dues, fees and assessments required for the conducting of the affairs of the Corporation.
Section 2. There shall be a rank registration fee in the event USJF requires such an assessment.
Section 3. The annual dues and all other fees shall be reviewed annually by the Board of Directors and may be increased or decreased by the Board of Directors, depending on the circumstances.
Section 4. Dues shall be payable in advance on a monthly, quarterly, or annual basis. If dues are paid on a monthly basis, dues shall be payable on the first day of each month. If dues are paid on a quarterly basis, dues shall be payable on the first day of each quarter, the first day of January, the first day of April, the first day of July, and the first day of October. If dues are paid annually they will be payable on the tenth day of January, each calendar year.
Section 5. Failure to pay all dues by ten days past the due date, shall result in suspension of all membership privileges of delinquent members until such time as such dues or fees are paid.
Any individual deeming himself or herself aggrieved may submit a complaint to the President, who shall investigate and take appropriate corrective action. In the event the aggrieved part feels that the action taken by the President is insufficient, the aggrieved party shall have the right to have the grievance heard by the Board of Directors at its next annual or semiannual meeting. The aggrieved party shall have the burden of going forward with the grievance and may submit whatever evidence or witnesses the aggrieved party thinks appropriate. A decision of the majority of the Board of Directors voting shall be final and binding.
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The definitions contained in the Amateur Sports Act of 1978, or any amendments thereto, shall be applicable to the functions, procedures and operations of the Corporation.
OFFICIAL SEAL, EMBLEM AND STAMP
The Corporation shall obtain and official seal and may adopt any emblem, stamp or design approved by a majority of the Board of Directors and may be changed by them as they see fit from time to time.
Section 1. The Corporation shall indemnify each of its present or future officers, directors, legal advisor, and employees, if any, who incurs any liability to third parties by reason of litigation or otherwise in connection with that person’s activities for and on behalf of the Corporation. This right of indemnification shall apply to expenses of litigation which are compromised or settled including amounts paid in settlement, if the Board of Directors shall approve such settlement. Such person or persons shall be entitled to be indemnified if the person or persons acted in good faith and in a manner that the person or persons reasonably believed to be in and not opposed to the best interests of the Corporation.
Section 2. Any amounts payable as indemnification under this article shall be determined and paid by the Corporation pursuant to a determination by a majority vote of the quorum of the Board of Directors, other than those members seeking indemnification. In the event there is no disinterested person able to make the determination, then said determination shall be made by a special committee appointed b y the President. The President and Secretary/Treasurer may, at their discretion, authorize the purchase of insurance on behalf of any person or persons indemnifiable under this Article. Such insurance may include provisions for indemnification of such person or person for expenses of a kind not subject to indemnification under this Article.
There shall be established an advisory council consisting of members of the corporation who hold the rank of at least first dan (shodan) as recognized by the United States Judo Federation, International Judo Federation, or Kodokan Institute of Judo. The council shall also include one member who holds at least the rank of third kyu (sankyu) as recognized by the United States Judo Federation selected by a vote of the membership of the corporation who hold ranks less than first dan (shodan).
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Any Dispute under these articles as to interpretation, meaning or affect that any party is dissatisfied with the final decision of the Board of Directors shall be entitled to submit such a dispute to arbitration by submitting the dispute to the American Arbitration Association for arbitration under its commercial arbitration rules. Said decision shall be binding on all parties.
The Corporation shall adhere to the principles contained in the Amateur Sports Act, specifically in carrying on its functions. The Corporation shall provide equal opportunity:
(a) To amateur athletes, coaches, trainers, managers, administrators and officials to participate in amateur athletic competition without discrimination on the basis of race, color, religion, age, sex or national origin;
The fiscal year of the corporation shall be the same as a calendar year, to-wit, January 1 through December 31. The books and accounts of the corporation shall be maintained on a fiscal year basis.
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